Registration

Vlerick Business School is organizing the 53rd Annual Meeting of the European Finance Association on its campus and is in charge of event registration. Online registration will close on August 1, 2026. If maximum capacity is reached before this date, the conference registration will be closed prior to this deadline.

Participation is not guaranteed until the full payment of the registration fee is received.

Registration includes

• Welcome reception on Wednesday, August 19
• Get-together on Thursday, August 20
• Lunches and coffee breaks as announced in the final program
• Participation into the lectures

Additional events are available for booking subject to an additional fee

• Conference Dinner on Friday, August 21
• Accompanying Partners’ attendance to networking events – up to two Accompanying Partners.

Confirmation

Participants will be able to download the invoice of the conference registration from the platform.
In due time before the conference, registered participants will receive an e-mail with a QR code from our service provider that participants are asked to show in electronic or paper format at the conference registration desk.

Management has done its upmost best to provide the best registration rates possible for the delegates. The congress strives not only to provide an excellent program in a professional venue, but also invest in superior catering for delegate lunches.

 Lunch and coffee will be served during the breaks as stated in the final program.

Modification or Additional Tickets

If you wish to modify or purchase additional tickets, please contact the conference organizers at organisation@efa2026.com.
For events that have limited availability, places will be allocated on a first come, first served basis. Changes can be made until 1 August.

Accompanying Partner (AP)

The Accompanying Partner category is intended for spouses, partners, or family members of registered conference participants who wish to attend the conference’s networking events, including the Welcome Reception, the Get-Together, and the Conference Dinner. Some of these events are complimentary while others may require an additional fee, as indicated in the conference program and/or website. This category is reserved exclusively for individuals attending in a personal capacity and not for those engaged in academic or professional participation in the conference. Accompanying partners do not have access to the scientific sessions, workshops, or conference materials. The registered participant must include their accompanying partner under this category during the registration process. Delegates attending with infants or young children are requested to contact the conference organizers in advance to discuss appropriate arrangements.

Cancellation Policy and Refunds

We understand that members who have registered for the conference may have to cancel their registrations due to unforeseen circumstances. While we try to accommodate cancellations to the best of our ability, any cancellation, especially late ones, put the EFA 2026 in a difficult situation. Due to the size of the conference, we have to make many arrangements well in advance and, therefore, cancellations come at a cost to the EFA 2026. Consequently, the EFA 2026 organizers have developed a cancellation and refund policy that takes into account the needs and preferences of the conference and the participants. As such, please note that cancellation requests for an already confirmed registration will be processed according to the following schedule.

Cancellations need to be made in writing to the conference organizers at organisation@efa2026.com. Refunds will only be made to the payment method originally used to purchase the ticket. We are not responsible for potential differences in the exchange rate. Taxes are not refundable.

An administrative fee of EUR 40 will be withheld from all refunds:

• Full refund: before July 15, 2026, your time
• No refund: after July 15, 2026, your time

If payment has already been made, credit card disputes cannot be used to obtain a refund. In order to receive a refund, you have to follow the procedure described above.

In the event that the meeting is cancelled by the EFA 2026 Organizing Committee, or for any reason or any factor out of the control of the Organizing Committee, such as force majeure, natural disasters, weather conditions, acts of terrorism, or any other cause beyond the control of the EFA 2026 Organizing Committee, which results in the EFA 2026 Annual Meeting not taking place; the EFA 2026 Organizing Committee will try to make all possible efforts to reschedule the Annual Meeting. In such cases, it is entirely the decision of the local EFA 2026 Organizing Committee to decide on the refund of the registration fee. The liability of the organizers shall be limited to the refund, and they shall not be liable for any other loss, cost or expense, however caused, incurred or arising. In particular, the EFA 2026 organizers shall not be liable to refund any travel or hotel costs incurred by delegates or their organizations.

Delegates and accompanying partners are advised to take out comprehensive insurance, including travel insurance.

Any collection costs incurred will be the responsibility of the debtor.

Disclaimer                                 

The conference organizers will not accept any liability for death, injury, any loss, cost, or expense suffered for any person (including accompanying persons or partners or attendant caregivers) in or outside of the conference locations. In particular, the organizers will not accept any liability for losses arising from the provision or non- provision of services provided by hotel companies or transport operators. Nor can the organizers accept liability for losses suffered by reasons of war, including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical, or electrical breakdown within any premises visited by delegates and/or partners in connection with the meeting, nor losses suffered for reasons of industrial disputes, governmental action, registrations or technical problems, which may affect the services provided in connection with the meeting.

Privacy Protection

By registering to EFA 2026, you agree with the privacy statement of Medicongress Services NV and Vlerick Business School. Medicongress Services & the EFA are committed to protecting your privacy and keeping your personal data secure. Your personal data will be processed in accordance with the General Data Protection Regulation (GDPR) and other applicable laws and regulations. As part of your registration for the annual conference of the European Finance Association (EFA), to be held from August 19 to 22, 2026, certain personal data are collected and processed by Medicongress Services and the EFA.

This data is necessary to manage your registration for the conference and collect registration fees; to enable the logistical organization of your participation (presentation of work, participation in events, considering possible allergies, etc.); to facilitate scientific exchanges and networking between participants; to send, after the conference, some strictly administrative communications. The processing of your data is based on the execution of a contract, and your registration to the conference. Only the following data is collected: surname, first name, gender, e-mail address, home institution, dietary preferences or restrictions, areas of specialization, choice of events. All personal data collected will be deleted one year after the end of the conference, i.e. by August 22, 2027, at the latest. Data will be transmitted only to EFA and technical service providers strictly necessary for the management of the event. Registration for the EFA 2026 conference implies membership of the European Finance Association (EFA). Consequently, your data will also be processed by EFA according to its own terms and conditions, available on its official website. In accordance with the General Data Protection Regulation (GDPR), you have the right to access, rectify, object to, delete, and limit the processing of and port your data. To exercise your rights, please contact Medicongress Services at the following address: organisation@efa2026.com

VISA Invitation Letter

Registered participants can request an invitation letter during the registration process. Letters will only be sent via email when full payment is received. Requests for invitation letters will be checked on a weekly basis.

Please be aware that as the local organizer of the event, the local organizers, or EFA, are not obligated to issue an invitation letter if there is suspicion that visas may be misused for a purpose other than attending the conference.

Please note that while this invitation letter may help facilitate the visa issuance process, it does not guarantee that your visa application will be approved. It is your responsibility to apply for a visa on time and provide any additional supporting documentation as required. If your visa application is declined, EFA 2026 local organizers team/EFA cannot arrange for the issuance of your visa on your behalf.

Payment

All payments are to be made in EURO, net of all bank charges and commissions for the receiver.
Payment is to be made by credit card.

Our terms and conditions

These terms and conditions apply to all payments/registrations made to Medicongress Services. By using the online payment facility on this website you implicitly accept these general terms and conditions.

By entering your credit card information:

You state that you are an authorized user of the credit card and that the associated information entered is accurate. You authorize Medicongress Services to charge the booked amount to your credit card.

Declined/ Refused payments:

We cannot accept liability if the payment is refused or declined by the credit/ debit card supplier (due to the customer quoting incorrect card details or other reasons).