The territory of Belgium is a Member State of the European Union (EU) and thus part of the Schengen Area. Generally, non-EU citizens need a visa to stay in Belgium.

Do you need a Visa?

Please refer to these online resources to determine whether you need a visa and the process for obtaining one.

• Search for Belgian embassies and consulates. LINK
• Online tool to submit a visa application for Belgium: LINK
• European Travel Information and Authorisation System (ETIAS) – ETIAS is a new travel requirement for many visitors who do not need a visa but still want to explore European countries within the Schengen area. LINK
• List of countries that would require a Visa. LINK

How to request your Visa invitation letter

You can request an invitation letter for Visa purposes in ConfTool when registering for the conference. You will need to provide the following information exactly as reported in your passport:

• Full Name
• Residential Address
• Passport Country
• Passport Number
• Place of Issue Passport (DD.MM.YYY)
• Date of Issue Passport (DD.MM.YYY)
• Date of Expiry Passport (DD.MM.YYY)
• Date of Birth (DD.MM.YYY)
• Place of Birth (Town, Country)

NOTE: visa invitation letters are issued once a week in bulk.

Disclaimer

Please be aware that as the local organizer of the event, the local organizers, or EFA, are not obligated to issue an invitation letter if there is suspicion that visas may be misused for a purpose other than attending the conference.

Please note that while this invitation letter may help facilitate the visa issuance process, it does not guarantee that your visa application will be approved. It is your responsibility to apply for a visa on time and provide any additional supporting documentation as required. If your visa application is declined, EFA 2026 local organizers team/EFA cannot arrange for the issuance of your visa on your behalf.